Appointment reminder templates you can copy

Day-before reminders

The workhorse. Send these the afternoon before:

• “Hi {name}! Reminder: you’re booked tomorrow at {time} at {business}. Reply if anything changed — see you then!”
• “Hey {name}, see you tomorrow {time} for your {service}. If you need to move it, just reply and we’ll find a new slot.”
• “{business} here 👋 Quick reminder of your {service} tomorrow at {time}. Reply YES to confirm.”

Same-day confirmations

For morning-of confirmation, or appointments booked weeks ago:

• “Good morning {name}! Today {time} — your {service} at {business}. See you soon.”
• “Hi {name}, still good for {time} today? Reply if anything came up — we have a waitlist happy to take the slot.”

New-client welcome

First impressions cut first-visit no-shows:

• “Hi {name}, thanks for booking at {business}! You’re set for {day} at {time}. We’re at {address/reference}. Anything you need before then, just reply.”
• “Welcome {name}! Your {service} is booked for {day} {time}. Arrive 5 min early if you can — see you there!”

Slot-opened waitlist messages

Turn cancellations into saves:

• “Hi {name}! A {time} slot just opened today at {business} — want it? First to reply takes it.”
• “{name}, you asked about {day} — a spot at {time} just freed up. Shall I book you?”

Gentle no-show recovery

Recover the relationship, not just the slot:

• “Hi {name}, we missed you today! No worries — want to grab a new time this week? Here’s the link: {booking link}”
• “Hey {name}, sorry we didn’t catch you at {time}. Life happens! Book a new slot whenever suits: {booking link}”

Rebooking nudges

For regulars who are overdue:

• “Hi {name}! It’s been about {weeks} since your last {service} — want your usual slot this week? Book here: {booking link}”

Frequently asked questions