For Pilates studios
Scheduling software for Pilates studios
Reformer time is precious: a handful of machines, back-to-back privates, and instructors whose hours have to line up with equipment availability. A double booking doesn’t just clash — it leaves a client standing next to an occupied reformer.
Reservy keeps each instructor’s day in exact slots, lets clients book privates and duets from your link, and builds the visit history that tells you who’s consistent and who’s drifting.
Try it free for 3 days, no card · then 10 USD/month
Booking powered by ReservyPricing
- Try it free for 3 days, no card
- Unlimited services, team, appointments and clients
- Then 10 USD/month, everything included · cancel anytime
Sound familiar?
- Two privates booked onto the same reformer hour.
- Clients text the studio owner directly for every schedule change.
- You sense attendance is slipping but can’t see it in numbers.
Per-instructor schedules in honest slots keep machines and people aligned — and the client list turns your sense of attendance into actual visit counts.
Calendar that keeps up
Day, week and list views. Drag to move. One column per team member.
Your booking page
Clients pick a service, a day and a time. It works from any phone, in your language.
Email reminders, on their own
A confirmation when they book and a reminder the day before, for every client who leaves an email. For the rest, each appointment has Call, Text and WhatsApp buttons.
Client profiles
Every appointment builds the profile: visits, notes, tags, what they spent.
Your team, their own login
Each person gets a column, their hours and a login with only what you allow.
Reports you’ll actually read
Revenue, occupancy, new clients, no-shows — by service and by person.
Your own booking page, ready in minutes
Clients pick private or duet, their instructor or “anyone available”, and a genuinely free slot — the studio phone finally goes quiet. Your link looks like reservy.co/your-business — put it in your Instagram bio, your WhatsApp status and your Google Business Profile, and bookings land straight in your calendar.
How it works
- Start your free trial. Under a minute: business name, email and a password. No card: you get 3 days with everything included.
- Add your services and hours. You start with one example service to rename; set prices, durations, opening hours and your team.
- Share your booking link. Instagram bio, WhatsApp status, Google Business Profile. Bookings land in your calendar and you get a notification.
Frequently asked questions
How do we avoid overbooking our reformers?
Match your bookable capacity to your machines: if two reformers run privates, keep two instructors bookable per hour. Each instructor’s schedule fills independently, so bookings never exceed the machines you’ve staffed.
Can we see who’s stopped coming?
The client list shows every client’s visit count and last visit, most recent first. Scroll it once a week and lapsed regulars stand out immediately — perfect for a friendly check-in message.
Does the price change for a studio with several instructors?
No. Add as many instructors as you staff; each gets their own schedule, break and service list, and staff never changes the price: a flat 10 USD a month with unlimited services, after a 3-day free trial with no card.